Who we are

The data controller responsible in accordance with the purposes of the General Data Protection Regulation (GDPR) of the European Union and other data protection regulations is:

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• GreenBitAI GmbH
• Waldhornweg 27a
• 14480 Potsdam, Germany
• Register: Amtsgericht Potsdam
• Register Number: HRB 38188 P
• VAT Identification Number: DE362413836
• D-U-N-S® Number: 344594844
• Managing Director: Dr. Haojin Yang
• +49 (0) 151 51806554
• info@greenbit.ai
• https://greenbitai.ai/

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General information on data processing

On this page, we provide you with information regarding the processing of your personal data on our website and in relation to our desktop applications and models.

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How we collect and use your personal data will depend on how you interact with us or the products you use. We only collect, use or share your personal data where we have a legitimate purpose and a legal basis for doing so.

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What do we mean by 'legal basis'?

Consent(Art. 6(1)(a) GDPR) - You have given us your consent to process your personal data for the specific purpose we have explained to you. You have the right to withdraw your consent at any time. For further information on how to withdraw consent, please see the 'Exercising your rights' subsections in the subsequent sections of this Privacy Policy.

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Contract(Art 6(1)(b) GDPR) - We need to use your data to fulfill a contract you have with us. Alternatively, it's necessary to use your data because we have asked you to, or you have taken yourself, specific steps before entering that contract.

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Legal Obligation (Art 6(1)(c) GDPR) - We need to use your data to comply with the law.

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Vital Interests (Art 6(1)(d) GDPR) - Processing your data is necessary to protect your vital interests or of another person. For example, to prevent you from serious physical harm.

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Public Task (Art 6(1)(e) GDPR) - Using your data is necessary for the performance of a task carried out in the public interest, or because it is covered by a task set out in law, for example, for a statutory function.

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Legitimate Interests (Art 6(1)(f) GDPR) - Processing your data is necessary to support a legitimate interest we or another party has, only where this is not outweighed by your own interests.

Please note where your data is processed under the performance of a contract or for a legal obligation, if you do not provide the data requested, we may be unable to provide you with our services or products.

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Data sharing and international transfers

As explained throughout this Privacy Policy, we use various service providers to help us deliver our services and keep your data secure. When we use these service providers, it is necessary for us to share your personal data with them.

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We have agreements in place with all our service providers that we share your data with that oblige them to protect your data.

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Where your personal data is shared outside the EU, we ensure that your personal data is given an equivalent level of protection, either because the jurisdiction to which your data is transferred has an 'adequate' data protection standard according to the European Commission, or by using another safeguard such as an enhanced contractual agreement, i.e. Standard Contractual Clauses adopted by the European Commission (SCCs).

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You can request a copy of SCCs we have concluded with our service providers by sending an email to the email address provided in this Privacy Policy.

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Your rights

When your personal data is processed, you are a data subject within the meaning of the GDPR and have the following rights:

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1. Right of access (Art. 15 GDPR)

You may request the data controller to confirm whether your personal data is processed by them.

If such processing occurs, you can request the following information from the data controller:

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• Purposes of processing
• Categories of personal data being processed
• Recipients or categories of recipients to whom the personal data have been or will be disclosed
• Planned storage period or the criteria for determining this period
• The existence of the rights of rectification, erasure or restriction or opposition
• The existence of the right to lodge a complaint with a supervisory authority
• If applicable, origin of the data (if collected from a third party)
• If applicable, existence of automated decision-making including profiling with meaningful information about the logic involved, the scope and the effects to be expected
• If applicable, transfer of personal data to a third country or international organization

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2. Right to rectification (Art. 16 GDPR)

You have a right to rectification and/or modification of the data, if your processed personal data is incorrect or incomplete. The data controller must correct the data without delay.

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3. Right to the restriction of processing (Art. 18GDPR)

You may request the restriction of the processing of your personal data under the following conditions:

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• If you challenge the accuracy of your personal data for a period that enables the data controller to verify the accuracy of your personal data
• The processing is unlawful, and you oppose the erasure of the personal data and instead request the restriction of their use instead
• The data controller or its representative no longer need the personal data for the purpose of processing, but you need it to assert, exercise or defend legal claims; or
• If you have objected to the processing pursuant and it is not yet certain whether the legitimate interests of the data controller override your interests

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4. Right to erasure ("Right to be forgotten") (Art. 17 GDPR)

If you request from the data controller to delete your personal data without undue delay, they are required to do so immediately if one of the following applies:

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• Personal data concerning you is no longer necessary for the purposes for which they were collected or processed
• You withdraw your consent on which the processing is based pursuant to and where there is no other legal basis for processing the data
• You object to the processing of the data and there are no longer overriding legitimate grounds for processing, or you object pursuant to Art. 21 (2) GDPR
• Your personal data has been processed unlawfully
• The personal data must be deleted to comply with a legal obligation in Union law or Member State law to which the data controller is subject
• Your personal data was collected in relation to information society services offered pursuant to Art. 8 (1) GDPR

The right to deletion does not exist if the processing is necessary:

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• to exercise the right to freedom of speech and information;
• to fulfill a legal obligation required by the law of the Union or Member States to which the data controller is subject, or to perform a task of public interest or in the exercise of public
• authority delegated to the representative
• for reasons of public interest in the field of public health
• for archival purposes of public interest, scientific or historical research purposes or for statistical purposes
• to enforce, exercise or defend legal claims

5. Right to data portability

You have the right to receive your personal data given to the data controller in a structured and machine-readable format. In addition, you have the right to transfer this data to another person without hindrance by the data controller who was initially given the data.

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6. Right to object

For reasons that arise from your particular situation, you have, at any time, the right to object to the processing of your personal data pursuant to Art. 6 (1) (e) or 6 (1) (f) GDPR; this also applies to profiling based on these provisions.

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If the personal data relating to you are processed for direct marketing purposes, you have the right to object at any time to the processing of your personal data in regard to such advertising; this also applies to profiling associated with direct marketing.

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7. Right to complain to a supervisory authority

Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority if you consider that the processing of personal data concerning you infringes the GDPR. The supervisory authority to which the complaint has been lodged shall inform the complainant of the status and outcome of the complaint, including the possibility of a judicial remedy under Art. 78 GDPR. A list of the locally competent supervisory authorities in Germany can be found on the website of the Federal Commissioner for Data Protection at the following link:

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https://www.bfdi.bund.de/DE/Service/Anschriften/Laender/Laender-node.html

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Data processing when you load our website

8. Description and scope of data processing

Each time our website is accessed, our system automatically collects data and relevant information from the computer system of the calling device.

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The following data is collected:

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• Information about the browser type and the version used
• The user's operating system
• Date and time of access

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This data is stored in the log files of our system.

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9. Purpose of data processing

The temporary storage of the IP address by the system is necessary for the delivery of the website to the computer of the user. For this purpose, the user's IP address must be kept for the duration of the session.

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The storage in log files is done to ensure the functionality of the website. The data is also used to optimize the website and to ensure the security of our IT systems. An analysis of the data for marketing purposes does not take place.

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10. Legal basis for data processing

The legal basis for the temporary storage of data and logfiles is Art. 6 (1) (f) GDPR.

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11. Duration of storage

The data will be deleted as soon as it is no longer necessary for the purpose of its collection. The session is complete when the collection of data for the provision of the website is accomplished.

If the data is stored in log files, this is the case after seven days at the latest. Storage beyond this is possible. In this case, the IP addresses of the users are deleted or alienated so that an assignment of the calling client is not possible.

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12. Exercising your rights

The collection of data for the provision of the website and the storage of the data in log files is absolutely necessary for the operation of the website. The user can object to this. Whether the objection is successful is to be determined within the framework of a balancing of interests.

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Use of cookies

13. Description and scope of data processing

When you visit our website, we use technical tools for various functions, in particular cookies, which can be stored on your device. When you visit our website for the first time and at any time later, you have the choice of whether you generally permit the setting of cookies or which individual additional functions you would like to select. You can make changes in your browser settings or via our consent manager. Cookies are text files or information in a database that are stored on your hard drive and assigned to the browser you are using so that certain information can be passed to the entity that sets the cookie. We use technically necessary cookies, which are required for the technical structure of the website. Without these cookies, our website cannot be displayed (completely correctly) or the support functions are not possible.

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The following data is stored and transmitted in the technically necessary cookies:

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• Language settings
• Log-in information
• Entered search terms
• Frequency of page views
• Use of website functionalities

We use cookies on our website that are not technically necessary. Technically unnecessary cookies are text files that are not only used for the functionality of the website, but also collect other data.

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As a result, the following data will be processed:

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• IP-address
• Internet user location
• Date and time of the website request
• Customization of advertisements to the user
• Tracking of the surfing behavior
• Linking the website visit with other social media platforms

14. Purpose of data processing

The purpose of using technically necessary cookies is to ensure the functionality of our website. Some functions of our website cannot be offered without the use of cookies. For these, it is necessary that the browser is recognized even after a page change.

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We need technical necessary cookies for the following purposes:

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• Storage of language settings
• Storage of search queries
• Functionality of the website

The use of technically not necessary cookies is carried out for the purpose of improving the quality of our website, its content, and thus our reach and profitability. By setting these cookies, we learn how the website is used and can thus constantly optimize our offer. These cookies serve us particularly for the following purposes:

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• Improving the quality of our website and its content. Through the analysis cookies, we learn how the website is used and thus can constantly optimize our offer.

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15. Legal basis for data processing

The regulations of the Telecommunications-TelemediaData Protection Act (TTDSG) are relevant for the storage of information in the end user's terminal equipment and/or access to information already stored in the end user's terminal equipment. If the setting and reading of cookies is technically necessary, this is done to ensure the functionality of our website. In this case, the storage of and access to cookies on your terminal equipment is carried out on the basis of § 25(2)(2) TTDSG. This storage of and access to the information in your terminal equipment serves to facilitate your use of our website and to be able to offer you our services as you have requested. Some functions of our website also do not work without the use of these cookies and could therefore not be offered. The cookies are generally deleted after the session ends (e.g. logging out or closing the browser) or after the expiry of a specified duration. Information on different storage periods for cookies can be found in the following sections of this data protection declaration.

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As far as cookies are set that are not technically necessary, this is done on the basis of your expressed consent, which you can provide via the cookie banner. The basis for storing and accessing information in this case is § 25(1) TTDSG in conjunction with. Art. 6(1)(1)(a), Art. 7GDPR. You can withdraw your consent at any time with effect for the future or subsequently grant it again by configuring your settings for cookies accordingly. Alternatively, you can prevent the storage of cookies by making the appropriate settings in your browser software. Please note that the browser settings you make only affect the browser you are using. If personal data is processed following the storage of and access to the information on your terminal equipment, the provisions of the GDPR are relevant. Information on this can be found in the following sections of this privacy policy.

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16. Exercising your rights

You can revoke consent to the use of cookies and manage your consent preferences at any time when you click on"Cookies".

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Contact via Email

17. Description and scope of data processing

You can contact us via the email address provided on our website. In this case, the personal data of the user transmitted with the email will be stored.

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The data will be used exclusively for the processing of the conversation.

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18. Purpose of data processing

If you contact us via email, this also constitutes the necessary legitimate interest in the processing of the data.

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19. Legal basis for data processing

The legal basis for the processing of data transmitted in the course of sending an e-mail is Art. 6 (1) (f) GDPR. Our legitimate interest is to optimally answer your request that you send bye-mail.

If the purpose of the email contact is to conclude a contract, the additional legal basis for the processing is Art. 6 (1) (b)GDPR.

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20. Duration of storage

The data will be deleted as soon as it is no longer necessary to achieve the purpose for which it was collected. For personal data sent by email, this is the case when the respective conversation with the user has ended. The conversation ends when it can be concluded from the circumstances that the matter in question has been conclusively resolved.

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The additional personal data collected during the sending process will be deleted after a period of seven days at the latest.

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21. Exercising your rights

You have the possibility to withdraw consent to the processing of their personal data at any time. If you contact us via email, you can object to the storage of his personal data at any time, by the following means:

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contact us by email at info@greenbit.ai

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In this case, all personal data stored while establishing contact will be deleted.

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Contact form

22. Description and scope of data processing

A contact form is available on our website, which can be used for electronic contact. If you make use of this option, the data entered in the contact form will be transmitted to us and stored.

When sending the message, the following data will also be stored:

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• Email address
• Name as provided by you
• Date and time

23. Purpose of data processing

The processing of the personal data from the formas well as if you contact us by mail serves us exclusively for the purpose of establishing contact.

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The other personal data processed during the sending process serve to prevent misuse of the contact form and to ensure the security of our information technology systems.

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24. Legal basis for data processing

The legal basis for the processing of data transmitted while sending an email is Art. 6 (1) (f) GDPR. Our legitimate interest is to provide you with the best possible response to the request you send to us via the contact form. If the purpose of the email contact is to conclude a contract, the additional legal basis for the processing is Art. 6(1) (b) GDPR.

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25. Duration of storage

The data will be deleted as soon as they are no longer necessary to achieve the purpose for which they were collected. For the personal data from the contact form and those sent by email, this is the case when the respective conversation with the user has ended. The conversation ends when it can be inferred from the circumstances that the facts in question have been conclusively clarified.

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The additional personal data collected during the sending process will be deleted after a period of seven days at the latest.

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26. Exercising your rights

If you contact us via the contact form or via email, you can object to the storage of your personal data at any time, by the following means:

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contact us by email at info@greenbit.ai

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In this case, all personal data stored while establishing contact will be deleted.

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Desktop Applications and Models

27. Description and scope of data processing

GreenBitAI GmbH develops desktop applications and models. When you use our desktop applications, certain data may be processed locally on your device. Our applications are designed to process data primarily on your local system.

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28. Purpose of data processing

The processing of data within our desktop applications is necessary for the functioning of the software and to provide you with the features and capabilities of our products.

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29. Legal basis for data processing

The legal basis for the processing of data within our desktop applications is Art. 6 (1) (b) GDPR, as the processing is necessary for the performance of a contract to which you are a party or to take steps at your request prior to entering into a contract.

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30. Duration of storage

Data processed by our desktop applications is primarily stored locally on your device. The retention of this data is subject to your control and the settings within the application.

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31. Exercising your rights

For information about how to exercise your rights in relation to our desktop applications, please refer to the specific documentation provided with each application or contact us at info@greenbit.ai.

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Future Payment Processing

In the future, we may implement payment functionality on our website through third-party payment service providers.When this is implemented, we will update this privacy policy with specific information about how payment data is processed.

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Corporate profiles on social networks

We maintain corporate profiles on selected social networks to provide information about our company and services. If you visit or interact with our social media profiles, please be aware that the respective social media platform processes your data according to their own privacy policies.

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Hosting

The website is hosted on servers of a service provider commissioned by us.

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Our service provider is: Webflow, Inc

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The servers automatically collect and store information in so-called server log files, which your browser automatically transmits when you visit the website. The stored information is:

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• Information about the browser type and the version used
• The user's operating system
• Date and time of access
• Websites from which the user's system accessed our website
• Websites the user's system accessed through our website

This data will not be merged with other data sources. The data is collected on the basis of Art. 6 (1) (f) GDPR. The website operator has a legitimate interest in the technically error-free presentation and optimization of his website - and server log files are therefore recorded.

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Final Provisions

32. Changes to the Privacy Policy

We reserve the right to modify this privacy policy at any time to reflect changes in our practices, services, or legal requirements. We will notify users of any significant changes through appropriate means.

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33. Applicable Law

This privacy policy is subject to German law, excluding its conflict of law provisions. The courts competent for Potsdam shall have exclusive jurisdiction over all disputes relating to this privacy policy.

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34. Salvatory Clause

Should individual provisions of this privacy policy be invalid or unenforceable, this shall not affect the validity of the remaining provisions.

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